Outlook

Mail Notification Alert: Working with Microsoft Outlook: ​ Outlook Mail 2007: Remove or Alter your Email Notification: Outlook Calendar Tips and Tricks: Working with MS Outlook: Find and Search: Create a Distribution List: Vacation Message: Sorting: Signature: Schedule Appointment: Save Attachment: View Group Schedules: Shared Distribution List: Share My Calendar: Open Shared Calendar: Outlook Rules: 8 Outlook Tips:

Outlook Info:
How to clean out Emails: Go through your emails and delete unnecessary emails. Remember to empty your deleted items.

How to determine Mailbox Size: Select Tools Mailbox Clean Up View Mailbox Size

To locate items larger than 250 kilobytes: Select Tools Mailbox Clean Up Look at items larger than 250 kilobytes--Click on FIND Look at items and delete unnecessary mail

How to save Emails: Individually: Click on Office Button Save Save As Select folder Enter file name For Save as Type: Click on down arrow and select Outlook Message Format Click on SAVE

Multiple Emails: Press SHIFT to select adjacent emails Press CTRL to select nonadjacent emails Select the emails you want, Click on Edit, Select Copy (If you prefer not to delete emails when finished, you can select CUT instead of COPY) Click on tab where you are going to send emails: My Computer, H drive, etc Select appropriate folder Click on Edit Select Paste

Emails should be coping into new folder. Once finished, you can press DELETE to delete emails from Inbox. If you prefer to skip this step, use CUT instead of COPY.

How to create a distribution list:

Instructions for creating your own group email or distribution list: Open up Microsoft Outlook Select Tools Address Book Click on new entry icon or click on File, New Entry In the Entry type box, Select New Distribution List Put this entry in the contacts, click on OK Name the entry—Key the name of your distribution list Example: FC Science Teachers, FC coworkers, Grade 11 Teachers, or Activity Members Click on select members--Select the members by either double-clicking on name or by clicking one time on name then click on member icon

Save and close —if you do not click on Save and close, then your group will not be saved. How to use group created: Select new email Click on **To**: On the right side, there is an option to view the names you created, select “Show names from the” and click on down arrow to find outlook address book, and click on **contacts**. This is where your group list is located. View Toolbars: Select View, Toolbars, Standard The viewbars being displayed have a checkmark beside it. Difference between Reply and Reply to All: Reply - email goes back to original sender Reply to All - email goes back to original sender as well as everyone who received the email (All contacts in the To, Cc, and Bcc.)